Any Gmail/Calendar Gurus? I need help please.

So my office made a decision to move from Groupwise to Gmail. Now we rely heavily on the calendars.
A feature we relied on a lot was you set an appointment for someone, but you can CC others on the appointments. So they could see it on their calendars, but it wasn't addressed to them. It is how we helped supervisors keep track of important meetings for other coworkers.

But it looks like when you create an appointment in gmail, you can either invite someone, or not.

There has to be more to it than that. Or am I missing something?
I hope that isn't the case because that would be a big flaw.

Thank you for any advice.

reply to post by nixie_nox


This might help:

support.google.com...

reply to post by nixie_nox

It's been awhile since I worked with Google Calendars but I will try to help.

I believe the only way to get non-guest event notifications to work is if each person has their own calendar. If that is the case then anyone that has access to that calendar can request change notifications. (If you have a calendar that 50 people can access, then those 50 people have to individually set their own notifications.)

Does that make since?

reply to post by OneisOne


Yes, thank you. That will end up being a minefield though because everyone is practically double booked for meetings constantly. So that would be a bit much.

But you gave me a place to start. Thanks!

reply to post by nixie_nox

Your welcome!

Here is a document from Google that shows examples of the different notifications (i.e. one for if you are invited and one for if you are just receiving a change notification (new event, changed event, ect...)

Receive notifications for your manager’s calendar

Also I found a "work around".

The involved steps would be:
* Create additional Google account
* Log in /switch to the new account
* Create the shared calendar and share it with the those that should have access to change it
* Setup notifications on the calendar
* Forward all email to a mailing list or to select users and archive them or trash them
** Accept the requests to receive forwarded mail on each account to forward to
* Logout and enjoy the shared calendar with notifications on every event, including those done by yourself.

productforums.google.com

Seems this feature is one major flaw in Google's calendar system!

Good Luck!!

reply to post by OneisOne


Thank you for all your help !!